Real Estate Samadhan addresses the unique needs of the industry by giving a full control on the operations of a typical realtor from the time he plans a project to a handover to the ultimate customer.
While the software is being used for the day to day working, Microsoft Dynamics Nav as a reliable and integrated framework to manage the inventory, purchase, sales, customer relationships, collectable control and most importantly meet the statutory requirements of the business. The natural integration of the solution with Microsoft Office which includes Microsoft Excel and Microsoft Outlook (the communication interface) helps the organization in leveraging the information in the integrated solution in multiple ways. The ease with which add on components like payroll, multiple level
authorizations, subcontracting ecommerce etc give the comfort to the organization that the solution will grow in number of users as well as in functionality to accommodate the growing needs of a growing organization, when the need arises.
 

The Business Blow:
Customer Acquisition
There are various means adopted to attract enquiries to the organization. The enquirers have to be given details of the property available and the emphasis is to convert the enquiry to bookings. A proper system of enquiry login and follow up is necessary to have a healthy rate of conversion. Once the customer makes a booking, the legal formalities are completed and installment plans are worked out. The requisite assistance for taking a bank loan is give to the customer. The revenue stream is linked to the speed of development of the property. At each stage of completion the customer is expected to pay an installment. It is important to meet the development time line and it is equally important to make sure that the collections do come in when they are due. Extra work accounting as per customers’ choice is an order of the day. It has to be handled properly so that there is no confusion and the payment is collected on this count before the handover.
 

Project Planning and Execution
A number of projects are in the planning stage. After the land is acquired or an agreement finalized with the land owner a plan with detailed estimate is created for material, labor and subcontracting. Simultaneously the pricing, segmentation and positioning of the property and subsequently advertisement media is figured out. Contract with sub-contractors in construction, shuttering, flooring, plumbing, electrical etc are drawn up and work commences. A daily reporting on material consumption and work progress is collected and analyzed periodically to ensure that the time and investment budgets are adhered to. Wherever the builder himself has a construction team, a record of the workers employed and their weekly wage settlement has to be taken care of. Contractors’ bills are paid on certification of the work completed.
 

Purchases
Normally a rate contract is drawn up with the vendors and material schedule is given to them. The material is delivered on respective sites and bills presented along with proof of delivery.
 

Issues and Challenges
To register profit on project and the cash flow management is the main challenge. Ability to address the value perception of an increasingly sophisticated and aware buyer on the face of plethora of options available is also a big challenge.
 

Profitability and Growth:

• Estimates almost always exceeded by actual on cost side

• Estimation is not accurate

• Leakage

  • Labour

  • Material

• Delayed delivery

• Too much of supervision stifling critical resources and hence impedes growth

• Wastage of labour

• Track cost on labour and material on daily basis

• Track wastages and inefficiencies as measured against the standard

Collectables and Payables

• Control & management of payment in stages

• Details of the part payments by clients & due

• Details of interests accruing due to delays

• Updated reporting on the progress of work

• Management of creditors & sundry debtors

• Follow-up backed by timely delivery of property

• Weekly wage payment

• Working capital management

• Debtors aging report

Material Management

• Information on inventory of all raw materials

• Short and excess supply of material

• Excess and short order

• Material transfer from one location to another is a concern area

• Item specification and search is a challenge

• Cash purchase

• Source wise analysis of input material

• Track material purchase trend

• Material aging report not available on the fly

Customer Relationship Management

• Extra work accounting

• History of the customers and their details

• Document management

• The executive time spent on reviews and quality of reviews

• Manage the credit exposure to all customers

• Pre-warning to defaulting customers

Information System

• Security and integrity of information is a concern area

• Information collation from disparate applications

• Manpower availability management

  • Attendance

  • Leave

  • Reporting time

• Audit readiness

• Duplication of data entry and record keeping

• MIS not adequate

Aspirations from a Software Solution

• Information availability in an integrated manner to pursue organizational goals

• Reduce manual supervision through automation

• Control leakages

  • Revenue

  • Service

  • Information

• Manage all statutory obligations and reporting with ease

• Manage the workforce properly

• Enhance capacity of the group to handle higher volumes and more diverse activities

• Transparency

• Budget/estimate control

• All activities are reported and the results of the activity is available for scrutiny

• Manage the finance better

• All locations part of the same information system

• Software should not be person dependent

• Have a software which is “ stable format”

  • No holiday

  • No mistake

  • Dependable

  • Not dependant on key persons

  • Change of manpower is easier

• Role based ‘User Level Security’ in Software

• ‘Direct mailing facility’ from the new Software

• Controlled & restricted visibility of related data

• Delegated working as against hands on management with requisite control on business processes

• Achieve fast growth and sustain it

• Manage all business interfaces with ease

Articulated Need
One integrated information system to meet the information needs of all parts of the organization Easy to implement, easy to use, secure, proven, stable, scalable, world-class solution One integrated solution for all units existing Add locations to the same information system as they keep coming up
 

Planning and Control
Planning of a new project with full details about the land, aviation, pollution, municipal, electrical, drainage, fire clearance etc along with a detailed estimation of the project which can be used subsequently to measure compliance to schedules.
 

Daily Progress
Day to working with regard to enquiry and customer handling, purchases, daily consumption of material, labour and control on payable and collectable.

Applicants and Customer Relationship
From the time the applicant enquires full data on him/her/organization, their preferences, allotment of property and final handover including the collectables, extra work accounting etc are easily kept track of Additional details applicable for an NRI applicant is also kept note of.
 

Remote Connectivity
The software can be accessed from anywhere using internet. This mean that all the sites can use internet to update work progress daily and the travelling executives and sales persons have a ready access to the data needed by them to conduct the business effectively. The solution can even be accessed with mobile devices with Windows operating system.
 

And the Solution is Still Customizable
Though Real Estate Samadhan is a very comprehensive and integrated solution, it has capacity to be enhanced and customized to meet the specific needs of the particular customers.

Benefits
The solution provides a fully integrated business management solution that automates and integrates financial information, inventory, project management, purchase, sales, and payroll functionalities
 

Profitability
A transparent information system helps in arriving at flat wise/ area wise/ project wise profit/ loss. The actual costs against estimation done at the project planning can be seen on the click of a mouse.
 

Dramatic Deduction in the Need For Direct Supervision
This helps the promoters is delegating with comfort. They can now employ their entrepreneurial resources where it is used in the nest manner rather than using them on running the mundane aspects of business.

Exact Item Definition
Defining the exact specification of the work or item can help in reconciling the work done by the vendors and the order terms.

Inter Site Material Transfer
Monitoring and control of inter site material transfer is very critical.

Extra Work Accounting
Extra work (customization on design/material of the flat as per customers’ requirement) accounting.

Management of Stage Payment
As the money from the customers come as per the development of the project, the stages and installment amount is predefined, monitoring of the stage wise cash flow is now possible.
 

Document Management
Real Estate Samadhan has facility to assist in storing of document in the relevant context. This can be used to keep property related, customer related, vendor related document within the solution for easy access and use. Document attachment facility can also help in assessing the work done by the vendors. The vendors can be instructed to submit the photographs of the site which shows the completion of the work as per the order. These photograph can then be scanned and attached along with the bill. While making or approving the payment one can see the status of the work and decide to pay or hold
the payment.
 

Traceability
With increasing regulation coming on safety of buildings, backward and forward item traceability is provided for in Real Estate Samadhan.
 

Statutory Reports.
Compliance is easy as all reports are automatically created as the transactions are held in the organization
 

Provides Seamless Integration
"Real Estate Samadhan on Microsoft® Dynamics™ NAV provides with total integration on almost every aspect of your business. It is stable, fast, and if necessary, can be customized quickly and easily even by your IT staff. As a fully integrated solution, Real Estate Samadhan on Dynamics NAV can help you control all business processes through one application. This can eliminate redundant processes and dramatically reduced the company’s paper trail.
 

Enhances Stability and Security
The sophistication and scalability of the Microsoft solution helps you to keep pace with the company’s growth plans and industry norms and standards. The secure, integrated business solution provides reliable information to make critical business decisions.
 

Increases Productivity
Productivity levels increase due to automated processes and streamlined operations. With relevant information available to employees, you see increased efficiency, effectiveness, and responsiveness within 2 months of going live on the solution. It is estimated that you can easily save 3 to 4 man years as employees are able to collaborate more effectively and contribute efficiently towards their job due to access to the right information at the right time.
 

Improves Speed and Access to Information
Real Estate Samadhan on Microsoft® Dynamics™ NAV improves the speed of obtaining information. The biggest benefit is that Microsoft® Dynamics™ NAV provides consistent, accurate information you can analyze. There is no need to consolidate data from various systems in order to obtain the required report. Access to up-to-the minute data ensures accurate planning and decision making.
 

Enhances Business Decision Making
Real Estate Samadhan provides realtors with better visibility of its business. They can now extract the right information at the right time to make informed business decisions. Knowing the data is consistent and accurate across the company makes it easier to manage the business more effectively.

About Samadhan
Samadhan is a Microsoft Gold Certified Partner specializing in ERP implementation, and has expertise in providing state-of-the-art and innovative Infotech solutions for real estate, educational institutions, auto ancillaries, sales and distributions, retail, power plants, sea food, hospitals and similar
industries. An Information Technology Consulting Company set-up in 1989 in India, it is a leading solution provider in Eastern India.
 

Microsoft Dynamics
Microsoft Dynamics is a line of integrated, adaptable business management solutions that enables you and your people to make business decisions with greater confidence. Microsoft Dynamics works like familiar Microsoft software such as Microsoft Office, which means less of a learning curve for your people, so they can get up and running quickly and focus on what’s most important. And because it is from Microsoft, it easily works with the systems that your company already has implemented. By automating and streamlining financial, customer relationship, and supply chain processes, Microsoft
Dynamics brings together people, processes, and technologies, increasing the productivity and effectiveness of your business, and helping you drive business success.

For more information about Microsoft Dynamics visit
 www.microsoft.com/dynamics   

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