|
Renewable Energy Samadhan
World Class end-to- end business management
solution. Transparent,
reliable, almost paperless, and a web based
multi-locational tool.
Overview
Country or Region: India
Industry: Renewable Energy Development
Agencies in the government sector
"Renewable Energy Samadhan on Microsoft Dynamics
promises to fulfill the long felt need for an
integrated business solution, with contextual
storage of business documents. “
Mr. Manoj Tiwari,
Managing Director, Samadhan
Typical Customer Profile
REDAs (Renewable energy development Agencies)
are set up in each state in India to promote the
use of alternative and renewable energies. The
state agencies get support for projects from
state and union government primarily to procure
renewable energy devices and sell them at
subsidized rates to beneficiaries directly or
through the district collectorates.
Renewable Energy Samadhan created for JREDA
addresses the unique needs of the agencies by giving
a full control on the operations from the time the
agencies plans a project to a successful closure.
While the software is meant to be used for the
day to day working, Microsoft Dynamics Nav is a
reliable and integrated framework to manage the
financial, inventory, purchase, sales, beneficiary
relationships, collectable control and most
importantly meet the statutory and reporting
requirements of the agencies.
The natural integration of the solution with
Microsoft Office which includes Microsoft Excel and
Microsoft Outlook (the communication interface)
helps the organization in leveraging the information
in the integrated solution in multiple ways.
The ease with which add on components like
payroll, multiple level authorizations,
subcontracting, e-commerce etc can be added gives
the comfort to the organization that the solution
will grow to accommodate the growing needs of a
growing organization
"The object of Agency is to explore and
exploit through better planning, investigation,
research, development, field testing and
demonstration, the use of new and renewable energy
sources, the necessity of which is being felt due to
fast depletion of the conventional sources of energy
because of their adverse effect on the environment.”
Background of JREDA
The Jharkhand Renewable Energy Development Agency (JREDA)
is incorporated as a society act in year 2001 under
the administrative control of the Department of
Energy, Govt. of Jharkhand for promoting use of
renewable energy sources in the state. Being a nodal
agency, JREDA is working for implementation of
fiscal and financial incentives made available by
the Ministry of New and Renewable Energy Sources (MNRES),
Govt. of India and Indian Renewable Energy
Development Agency (IREDA).
It is at present implementing agency for various
central and state government sponsored schemes/
projects in the area of renewable energy in the
State. The MOTO of JREDA are :
-
To
create awareness about the uses of Solar, Wind,
Biogas and Biomass based various technologies
among the public.
-
To
promote the policies and programmes necessary
for popularizing the applications of various new
and renewable energy technologies in the State.
-
To
promote the installation of power plants based
on renewable energy sources for Energy Security.
-
To
promote the energy conservation measures for
efficient use of energy resources.
-
To
promote green building design for efficient use
of energy in housing, commercial and industrial
sector.
Programmes handled
-
Remote
Village Electrification
-
Solar
Photovoltaic Programme
-
Solar
Water Heating Programme
-
National Bio-gas Programme
-
Improved/Unnat Chulha Programme
Bio-fuel Pilot Demonstration Programme
-
Solar Water Pump Pilot
-
Demonstration Programme
-
Small/Mini/Micro Hydel Power Project
-
Wind Energy Programme
-
Integrated Rural Energy Programme
-
Bio-mass Gasification Programme
-
Public Awareness and Training Programme
Business objectives
JREDA is at present implementing agency for
various Central and State Govt. sponsored
schemes/projects in the area of renewable
energy in the State. Therefore
-
The
whole project should be incorporated in the
ERP in such a way that in any moment
authorized person can see the status of the
project in each and every aspect of the
project.
-
Fund
sanctioned and received ratio with respect to
different stages of the project.
-
Implementation
stage of the project.
-
Project
wise status of utilization certificate
received.
-
Completely
integrated system with no reconciliation.
-
Alerts
and notifications built into the system,
easily configurable by the users to
automatically draw attention to different
aspects of business when necessary.
-
Reliable,
Scalable, easy to use, easy to maintain, with
upgrade paths to future technologies,
e-commerce ready application with industry
best practices.
-
Availability
of real time, updated information from all
parts of the organization to everyone
concerned.
-
Consolidated
as well as the detailed drilled down view of
the entire business available for strategic,
tactical and day to day decision making.
-
Alerts
for Short and excess Supply of project based
items
-
Tracking
of Vendor payment project wise
-
Requisition
of Fund for from MNRE
-
History
of Vendor wise Rejections
-
Integration
of projects.
-
Customer
Complaints management
Problems and concern areas addressed
-
Due
to various disparate applications in JREDA it
has became difficult for them to track status
of the Project.
-
Due
to absence of proper tracking of fund
availability analysis, some time fund
allocated for one programme get used in other
programme. Although fund for the said
programme can be availed by sending
utilisation certificate to concern authority.
-
Most
of the customers of JREDA are Govt. Offices
and head of such offices are of the rank of
DC/DDC/BDO they have their own engagement in
other fields. Therefore some time such
customers of JREDA do not focus mainly on
schemes & programmes. In these circumstances
product sent from JREDA are kept idle in their
offices for long time which leads to the
expiry and damage. Therefore JREDA wants to
maintain proper delivery and despatch system
to handle this situation
-
JREDA
wants to maintain a requisition system from
their customers so that supply could be
maintained as per demand.
-
Analysis
on project with respect to budget is required.
-
JREDA pays to the vendor immediately after
getting recommendation of third party
verification report. But JREDA does not
received payment from their customers
accordingly. Their customers are used to pay
part payment on after the accumulation of
four-five invoices. This has become a tiresome
job for JREDA to maintain final accounts.
-
Reminder
of payments of outstanding is required.
-
Approval/Delegation/Rejection
system is required in most of the inside
transaction of JREDA.
-
Every
documents or annexure of any documents should
be maintained in ERP by proper linking of
documents.
-
Sometimes
staffs of JREDA spend more than the actual
allocation. Therefore control on expenditure
is one of the expectations from ERP.
-
Vendor
Rating and Evaluation
-
History
of Vendor wise Rejections
-
Fixed
Assets Information
-
Customer
Complaints History and management
Sales
and receivables
1.
Presently JREDA has following types of
customers:
a. DISTRICT - represents through DC/DDC
b. BLOCK - represents through BDO
c. INSTITUTION
d. GOVT. – Govt. employee
e. VIP -
f. INDIVIDUAL
g. NGO
2. JREDA deals with
customers of following segments
a. Villages – Remote areas
b. HOME – Urban or semi urban
c. General Caste
d. Schedule Tribes (ST)
e. Schedule Caste (SC)
f. BPL – Below Poverty Line
g. OBC – Other Backward Class
3. There are following types of invoicing done
at JREDA.
a. Direct to District Head – DC/DDC
b. Direct to Block Head – BDO
c. Direct to others
4. Currently JREDA has one store located in Ranchi.
5. There is one sales locations at present
– Ranchi.
6. There is different pricing for different
customers.
7. There are following categories of
products
Reports in the solution
The system will generate the following
Reports:
I)
General Ledger Entries:
1. Chart of Accounts
2. G/L Register
3. General Journals
4. Detail Trial Balance
II) Financial Statements:
5. Account Schedule
6. Trial Balance
7. Profit & Loss
8. Cash Flow
9. Balance Sheet Abstract
10. Budgetary control report
11. Variance report
12. Annual report
III) Miscellaneous:
13. Reconcile Customer and Vendor Accounts
14. Consolidation of Accounts
15. Ledger (Debtors/Creditors)
16. Expenses Ledger
17. Loans and Advances Ledger
18. TDS Return
19. Form16/Form 16A
20. Fixed asset ledger
21. Fixed asset addition/deletion
22. Item wise depreciation
28. Cash Book
29. Bank Book
30. Bank Reconciliation Statement
31. Cheque Printing with payment details
32. Cheque register
V)
Receivables / Payables:
33. Order – Detail / Summary
34. Aging – Detail / Summary
35. Balance to Date
36. Trial Balance – Detail / Summary
37. Customer Statement
38. Customer / Vendor Payment Receipt
39. Customer Reminder Letters
VI) Inventory:
40. Inventory List
41. Inventory Valuation
42. Inventory Status
43. Item Age Composition – Value and Qty (Inventory
aging)
44. Physical Stock Adjustment report
VII) Order Processing:
1. Sales Quote
2. Sales Order
3. Invoice
4. Credit Memo
5. Shipment
6. Customer Order Detail/Summary
7. Sales Statistics
8. Customer – Payment Receipt Sales Budget VS Actual
sales report.
VIII) Customer:
9. Customer List type wise
10. Customer Register
11. Customer Labels
12. Top Customer List
13. Customer / Item Sales
14. Balance to Date
15. Trial Balance
16. Ageing report
Renewable Energy Samadhan
Planning and
control
Planning of a new project with full details
with detailed estimation of the project which can be
used subsequently to measure compliance to
schedules.
Equipment complaint handling
There are warranties extended on the equipments
supplied which needs to be leveraged to service
equipments which do not work. Renewable Energy
Samadhan has a built in CRM Service module to handle
the entire cycle of complaint handling to ensure a
higher uptime of the equipment.
GIS tracking integration is
possible
The solution can be interfaced with a GIS engine to
track down the exact location of the equipment.
Financial and physical reports on the fly The
reports are available on the fly.
Remote Connectivity
The software can be accessed from anywhere using
internet. This mean that all the sites can use
internet to update work progress daily and the
travelling executives and sales persons have a ready
access to the data needed by them to conduct the
business effectively.
The solution can even be accessed with mobile
devices with Windows operating system.
And the solution is still
customizable
Though Renewable Energy Samadhan is a
very comprehensive and integrated solution, it has
capacity to be enhanced and customized to meet the
specific needs of the particular customers.
The Microsoft Dynamics Nav
edge
Microsoft Dynamics NAV features a built-in
development environment in addition to a flexible
architecture, facilitating an easy customization and
extension of core capabilities. It delivers value by
increasing process efficiency, enhancing workforce
productivity, cutting operating costs, boosting
employee and customer satisfaction and enabling
better and faster decisions.
Benefits
The solution provides a fully integrated business
management solution that automates and integrates
financial information, inventory, project
management, purchase, sales, and payroll
functionalities.
Transparency
A transparent information system helps in arriving
at all business information by all who are
authorized to view.
Reduction in the need for
direct supervision
This helps the senior managers in delegating with
comfort. They can now employ their entrepreneurial
resources where it is used in the nest manner rather
than using them on running the mundane aspects of
business.
Document management
Renewable Energy Samadhan has facility to assist in
storing of document in the relevant context. This
helps the agency in rendering the office almost
paper less (less paper as we call it at Samadhan).
Traceability
Backward and forward item traceability is provided
for in Renewable Energy Samadhan.
Compliance is easy as all reports are automatically
created as the transactions are held in the
organization.
Provides Seamless
Integration
"Renewable Energy Samadhan on Microsoft Dynamics™
NAV provides with total integration on almost every
aspect of your business.
It is stable, fast, and if
necessary, can be staff. As a fully integrated
solution, Renewable Energy Samadhan on Dynamics NAV
can help you control all business processes through
one application. This can eliminate redundant
processes and dramatically reduced the company‟s
paper trail.
Enhances Stability and
Security
The sophistication and scalability of the Microsoft
solution helps you to keep pace with the company‟s
growth plans and industry norms and standards. The
secure, integrated business solution provides
reliable information to make critical business
decisions.
Increases Productivity
Productivity levels increase due to automated
processes and streamlined operations. With relevant
information available to employees, you see
increased efficiency, effectiveness, and
responsiveness within 2 months of going live on the
solution.
It is estimated that you can easily save 3 to 4 man
years as employees are able to collaborate more
effectively and contribute efficiently towards their
job due to access to the right information at the
right time.
Improves Speed and Access
to Information
Renewable Energy Samadhan on Microsoft® Dynamics™
NAV improves the speed of obtaining information. The
biggest benefit is that Microsoft® Dynamics™ NAV
provides consistent, accurate information you can
analyze.
There is no need to consolidate data
from various systems in order to obtain the required
report. Access to up-to-the minute data ensures
accurate planning and decision making.
Enhances Business Decision Making
Renewable Energy Samadhan provides realtors with
better visibility of its business. They can now
extract the right information at the right time to
make informed business decisions. Knowing the data
is consistent and accurate across the company makes
it easier to manage the operations more effectively
About
Samadhan
Samadhan is a Microsoft Gold Certified Partner
specializing in ERP implementation, and has expertise in
providing state-of-the-art and innovative InfoTech
solutions for Renewable Energy, educational
institutions, auto ancillaries, sales and distributions,
retail, power plants, sea food, hospitals and similar
industries.
An Information Technology Consulting Company set-up in
1989 in India, it is a leading solution provider in
Eastern India.
Microsoft
Dynamics
Microsoft Dynamics is a line of integrated, adaptable
business management solutions that enables you and your
people to make business decisions with greater
confidence. Microsoft Dynamics works like familiar
Microsoft software such as Microsoft Office, which means
less of a learning curve for your people, so they can
get up and running quickly and focus on what’s most
important.
And because it is from Microsoft, it easily works with
the systems that your company already has implemented.
By automating and streamlining financial, customer
relationship, and supply chain processes, Microsoft
Dynamics brings together people, processes, and
technologies, increasing the productivity and
effectiveness of your business, and helping you drive
business success.
For more information
about
Microsoft Dynamics, go to:
www.microsoft.com/dynamics
For more information about Microsoft products and
services, call the Microsoft Sales Information Center at
(800) 426-9400. In Canada, call the Microsoft Canada
Information Centre at (877) 568-2495. Customers who are deaf or hard-of
hearing can reach
Microsoft text telephone (TTY/TDD) services at (800)
892-5234 in the United States or (905) 568-9641 in
Canada. Outside the 50 United States and Canada, please
contact your local Microsoft subsidiary. To access
information
using the World Wide Web, go to:
www.microsoft.com
For more information about Samadhan products and
services, call 92040 66507 or visit the Web site at:
www.samadhanindia.com
<<< Download Renewable Energy Samadhan
 |
